Programme Assistant - United Nations | (2023)

This position is located in the Strategy, Planning and Field Support Unit (SPFSU), Cybercrime and Anti-Money Laundering Section (CMLS), Organized Crime and Illicit Trafficking Branch (OCB), Division for Treaty Affairs (DTA), UNODC, in Vienna. The incumbent will work under the direct supervision of the Chief of SPFSU and the overall guidance of the Chief of CMLS.

For more information on UNODC please visit

Responsibilities The incumbent will perform the following specific tasks:

  • Provide assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Compile, summarize, and present complex information/data on specific programmes/projects and related topics or issues.
  • Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepare reports and ensure that outputs/services are properly categorized.
  • Assist in the monitoring and evaluation of programmes/projects; categorize, update, track and analyse data related to programmes/projects, e.g. outputs, resources utilized, deviations/revisions, etc.; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; prepare revised budget estimates; reports on budget revisions, expenditures and obligations, verify availability of funds; ensure necessary approval and entry in computerized budget system; initiate financial authorizations for expenditures.
  • Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, etc.
  • Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepare unit contributions for a variety of periodic reports.
  • Arrange formal openings/closures of projects, initial and final budget revisions, transfer of equipment, required clearances, reports, etc.
  • Provide guidance/training to staff on financial and budget issues in connection with the projects.
  • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assist with visualizations and updating information material such as web pages or brochures.
  • Perform other work-related duties as assigned.


Professionalism: Has demonstrable knowledge of policies, processes and procedures generally, and in particular, those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake research and gather information from several sources. Has the ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrates ability to apply good judgment in the context of assignments given and liaises appropriately with partners within and outside the UN. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

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Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


High school diploma or equivalent. A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.

Job - Specific Qualification

Passing the Global General Service Test (GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience

A minimum of seven years (or 5 years in combination with a first-level university degree (Bachelor’s degree or equivalent)) of work experience in programme or project administration, technical cooperation or related area is required.

Solid experience with standard IT software/applications (MS Word, Excel etc.) is required.

Work experience with SAP based applications (such as Umoja or other) is desirable.

Work experience within the United Nations System or similar international organization is desirable.

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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.


Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

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Special Notice

This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories must be authorized to work in the country where the position is located. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated
in the application.

Education qualification exceeding the specified requirement of this job opening including university degrees and certificates shall not give rise to additional entitlements or benefits, or facilitate a move to the Professional category. The movement of staff members from the General Service and related categories to the Professional category in the United Nations
Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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What are the duties of a program assistant? ›

Some common duties and responsibilities for a Program Assistant include:
  • Preparing documentation for grants.
  • Managing online resources.
  • Managing the Program Manager's calendar.
  • Processing payments for vendors and suppliers.
  • Attending staff meetings and taking minutes.
  • Responding to emails and answering calls.
Apr 15, 2023

What does an executive assistant do at UN? ›

Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.

Is United Nations a good job? ›

In addition to a competitive benefits and compensation package, the UN is also a family-friendly workplace and staff are entitled to flexible work arrangements, maternity and paternity leave, family health insurance, a pension plan and extensive professional development and learning programs.

How to get a job with the United Nations? ›

UN Careers

Professional positions are available by applying on the Careers Portal, or through the examination process. Candidates for jobs in the General Service and related categories, including those in the trades and crafts, security and safety, secretarial and other support positions, are recruited locally.

What is another name for a program assistant? ›

Job titles that are especially common for a Program Assistant to move into include Administrative Coordinator, Communications Coordinator, Event Coordinator, Service Coordinator, Office Assistant, Development Associate, Operations Coordinator and Office Associate.

How much do program assistants make in NYC? ›

The average salary for a program assistant in New York is $40,500 per year. Program assistant salaries in New York can vary between $18,500 to $64,000 and depend on various factors, including skills, experience, employer, bonuses, tips, and more.

How much does a un admin assistant earn? ›

The estimated middle value of the base pay for Administrative Assistant at this company in the United States is $20.37 per hour.

What is the difference between associate and assistant UN? ›

Assistants typically make independent decisions and may rely on previous job experiences to prioritise tasks and manage teams. Associate roles may require less experience or the employer may offer on-the-job training. As associate positions are typically entry-level, experience requirements may vary among employers.

What is the highest paid executive assistant? ›

Assistant To Vice President is the highest-paid type of executive assistant with an average salary of $115,560 and an average hourly rate of $55.56. The second highest-paying type of executive assistant is executive assistant to chief executive officer, with an average salary of $70,995.

Does United Nation pay well? ›

The United Nations offers you an attractive remuneration package with competitive pay and benefits. The level of pay for staff in the Professional and higher categories that are recruited internationally is set by reference to the highest paying national civil service.

Are UN jobs stressful? ›

The UN system is bureaucratic and complicated

Recruitment, job structure, and trying to move up in the organization are frequent sources of stress for workers. The UN also has a reputation for depending on processes and systems even when they aren't effective.

Do UN employees make a lot of money? ›

The average United Nations salary ranges from approximately $45,000 per year for Technician to $300,000 per year for Head of Customer Service. Average United Nations hourly pay ranges from approximately $13.56 per hour for Political Affairs Officer to $45.00 per hour for Front End Developer.

Why is it difficult to get a job at United Nations? ›

These are Arabic, Chinese, English, French, Russian and Spanish. Job requirements at the UN usually require English and at least one other UN language. This makes UN jobs difficult to get as candidates need to have high professional levels of speaking, reading and writing in at least two UN languages.

Do you need a degree to work at the UN? ›

While the UN does offer some internship programs and volunteer programs that are open to candidates with just a bachelor's degree, a master's degree is a crucial ingredient for most people who are looking for consultancies or international staff positions with the United Nations.

How long does it take to get a job at the UN? ›

While some organisations and agencies fill positions quickly, others move slowly; this often depends on the size if the organisation and the urgency to fill a role. The end to end process of applying to securing a job with the United Nations system can take up to 4 months or even longer!

What is higher than assistant? ›

As a rule of thumb, an associate-level position is typically a higher hierarchical position versus that of an assistant.

What does assistant mean in a job title? ›

An assistant is responsible for the smooth and efficient running of an office through performing administrative and clerical duties, as well as providing reliable support for managers, staff, and office visitors.

What is a better title than office assistant? ›

Similar professions and job titles to an Administrative Assistant are Office Administrator, Program Coordinator, Office Associate, Program Assistant, Customer Service Specialist, Receptionist, Customer Service Representative and Salesperson.

What assistants get paid the most? ›

Highest-Paying Types Of Assistants
RankJob TitleAverage Salary
1Assistant Secretary$107,366
2Administrative Assistant/Technical$42,541
3Contract Administrative Assistant$39,073
4Project Assistant$38,564
16 more rows
Nov 14, 2022

How much does a program assistant earn in USA? ›

Program Assistant Salary
Annual SalaryHourly Wage
Top Earners$52,000$25
75th Percentile$46,500$22
25th Percentile$33,500$16

What is the hourly rate for an assistant in NYC? ›

Salaries by years of experience in New York, NY
Years of experiencePer hour
Less than 1 year$22.37
1 to 2 years$22.19
3 to 5 years-
6 to 9 years$24.01
1 more row

How much does a HR assistant at United Nations make? ›

$54K. The estimated total pay for a Human Resources Assistant at United Nations is $54,358 per year.

How much does UN ICS 9 make? ›

The salary for this job should be more than 4,555 USD.

What does an administrative officer do at the UN? ›

Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues. Produces major/complex reports for management. Provides expert guidance and leadership to more junior staff.

What is the highest position at the UN? ›

The Secretary-General is the chief administrative officer of the United Nations and head of the UN Secretariat.

Is associate a low rank? ›

You may be wondering 'what does 'associate' mean in a job title? ' when you're searching for jobs. It generally means that the employees with the title have a lower ranking position than employees without it.

Is staff higher than associate? ›

As higher-level professionals, those who work in associate positions often earn a higher salary than staff-level employees with similar job titles. However, staff-level employees may earn more than associates who work in different occupations.

Can you make 6 figures as an executive assistant? ›

Today, executive assistants commonly earn six-figure base salaries and sometimes receive bonus incentives and equity, all of which were formerly exclusive to executives. According to, an Executive Assistant earns an average bonus of 4% of their salary, with 44% of EAs reporting a bonus every year.

Why I quit being an executive assistant? ›

Your Executive Assistant may leave for personal reasons, to pursue further education full-time, or to make a career change unavailable at your company. Not everything is preventable, and in these situations, you need to learn what you can from the exit interview and move forward.

Is executive assistant a stressful job? ›

The executive assistant role is demanding and can quickly become overwhelming and take a toll on your mental health. No matter how capable or strong you are, and no matter how much self-care you practice your brain and body can only take so many bad days.

Is UN salary tax free in US? ›

The United States does not exempt the United Nations earnings of its taxpayers from taxes.

Are UN salaries negotiable? ›

In most UN agencies, job conditions prescribed by the offer cannot be negotiated, with the exception of the working step.

What are the benefits of being in the United Nations? ›

UN Volunteers

A monthly volunteer living allowance and a range of additional benefits, including relocation support, paid leave, medical coverage, life insurance, on-the-job learning, and development opportunities.

Am I too old to work for UN? ›

Is there age limit in UN jobs? YES, the age limit is 65 for professional officers. There might be exceptions for political appointees or senior executive...

What is the easiest job to get at the UN? ›

One of the easiest jobs to get at the United Nations is as a Junior Professional Officer (JPO). JPOs are recruited for the UN Secretariat. Each JPO position is funded by a donor country, with different country's allocating funds to a specific number of JPO positions within the UN Secretariat.

What degrees are best to work at UN? ›

Examples of what to study to increase your chances to work in the UN system?
  • Development studies.
  • Human rights.
  • International relations.
  • International Development.
  • International Law.
  • Communication.
  • Journalism.
  • Public administration.
Jan 8, 2023

Is UN volunteer a full time job? ›

Being a UN Volunteer is not a career (you are currently limited to four years of service), but it is rich with opportunities and experience and offers huge personal rewards. As a UN Volunteer you receive a Volunteer Living Allowance (VLA) which covers basic needs, housing and utilities.

What is the average wage in the UN? ›

As you'll probably already know, your twenties aren't generally the bit of your life when you're raking it in. The median salary for men between 22 and 29 was £26,856 in 2021, and for women £25,115. Earning power tends to peak in middle age, with the median weekly income hitting £704 between 40 and 47.

What was a weakness of the United Nations? ›

The main weakness of the United Nations is the lack of its own army. Initially, a military unit was planned to be added to the Security Council in order to tackle problems more efficiently, however, the idea remained on paper only (Villani par. 5).

What are the 3 main responsibilities of an executive assistant? ›

  • Act as the point of contact among executives, employees, clients and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage executives' calendars and set up meetings.
  • Make travel and accommodation arrangements.

Is executive assistant a high position? ›

Yes, an executive assistant is a senior position.

While basic administrative positions are more focused on providing administrative and clerical support, the senior role of an executive assistant holds a primarily strategic role.

What makes a world class executive assistant? ›

As a result, strong attention-to-detail, excellent written and verbal communication skills, and a high level of discretion are all integral to helping the executive achieve their goals and make a strong impression on key contacts.

What is the greatest role of an executive assistant? ›

A: The most important function of an Executive Assistant is their ability to keep their Exec organized, informed, and prepared for anything that comes their way.

What is the difference between an executive assistant and an assistant executive? ›

The main difference between the two is the level of support. For example, an Administrative Assistant is an expert in task management, while an Executive Assistant is an expert in project management. When a higher level of strategic support is needed, an EA is usually the best fit.

Is EA a dead end job? ›

No, executive assistant is not a dead end job.

What are the top 2 qualifications for executive assistant? ›

What skills and qualifications should an Executive Assistant have?
  • Ability to multitask and prioritise tasks.
  • Excellent time management skills.
  • Well-developed organisational skills.
  • Attention to detail.
  • Great verbal and written communication skills.
  • Professional discretion.

What personality type makes the best executive assistant? ›

The top personality traits of executive assistants are social responsibility and agreeableness. Executive assistants score highly on social responsibility, indicating that they desire fair outcomes and have a general concern for others.

What are the traits of a bad executive assistant? ›

Use this as a development tool and take a self-critical approach to your EA career.
  • Lack of writing skill. ...
  • Misuse of apostrophes. ...
  • Unable to think strategically. ...
  • Poor self-perception. ...
  • Staying within the EA bubble. ...
  • Being passive. ...
  • Having a fixed mindset.
Apr 14, 2022

What are the preferred skills in an executive assistant? ›

12 executive assistant skills
  • Time management. Executive assistants commonly manage schedules on behalf of senior-level teams. ...
  • Communication. ...
  • Technology skills. ...
  • Critical thinking. ...
  • Problem solving. ...
  • Organization. ...
  • Interpersonal skills. ...
  • Networking skills.
Mar 23, 2023

What is the difference between an office manager and an executive assistant? ›

In conclusion, an office manager is responsible for the team feeling, employee engagement, company admin and the office itself. They can also work closely with HR on payroll and benefits. An executive assistant usually is specifically focused on executives' needs.

How do you succeed as an executive assistant? ›

  1. Top Skills For Executive Assistants.
  2. Knowing All the Best-Kept Secrets.
  3. Impeccable Organization.
  4. Ruthless Prioritization.
  5. Calm Under Pressure.
  6. Expert Level Communication (and a Penchant for Real Talk)
  7. Dogged Resourcefulness.
  8. Tech Prowess.
Apr 4, 2023


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